Administrative regulations will be developed to implement the terms of this policy to maintain a personnel file for each teacher, administrator and support staff member employed by the District.
Regulations and procedures will be developed addressing the inspection by District employees of their personnel files.
Release of Personnel Information
All steps should be taken to protect the privacy of the employees of the School District. To ensure the individual’s privacy, directory or confidential information should not be shared with a third party except in the following situations:
a) When members of the Board of Education need information from the employee’s personnel record to aid in deliberation relating to the appointment, promotion, demotion, discipline, or of a particular individual. An employee file may only be viewed in Executive Session after a motion is passed stating the specific reason for its examination.
b) When the employee grants permission.
Procedures for obtaining consent for release of records to third parties shall be developed by the administration.
Release of Information Concerning Former Employees
The District shall not release information concerning the employment records, personnel file or past performance of a former employee, unless such information is required to be disclosed by law. Only the initial and final dates of employment and the position held shall be provided through a written response to a written request. The former employee may authorize the release of any additional information.
Public Officers Law Section 87
8 NYCRR Part 84
NOTE: Refer also to Policy #5673 — Employee Personal Identifying Information
Adopted May 28, 2019