The administration of the annual budget is an executive function, which is the responsibility of the Superintendent of Schools and the administrative staff. Under the direction and control of the superintendent, funds may be expended within budgetary appropriations without further action by the Board of Education. Extra-budgetary expenditures shall require prior board approval.
The transfer of funds between and within functional unit appropriations of the general fund may be required during the school year. The superintendent, in accordance with the Regulations of the Commissioner of Education, is authorized to make budget transfers as follows:
- any amount may be transferred between line item accounts within the same function and object code without prior board approval; however, this information will be provided in a monthly report to the board.
- amounts under $50,000 may be transferred between line item accounts without prior board approval. however, this information will be provided in a monthly report to the board.
- amounts greater than $50,000 require prior Board approval to be transferred (unless, see #1, they are in the same function and object code).
During the fiscal year, budget categories shall be examined and the year-end status of each shall be estimated. Appropriate amounts shall be transferred from those categories in which a surplus is anticipated into those in which a deficit is anticipated as permitted by law.
Prior Policies 6140 “Budget Implementation” and 6150 “Budget Transfers” were adopted February 26, 1996; were combined, renumbered and retitled as Policy 6145 “Budget Implementation and Transfers” and amended December 15, 2008. Policy 6145 was renumbered to Policy 5330 on February 26, 2019, Updated on June 20, 2023
Ref: 8 NYCRR 170.2(l)