Policy 5400 E: Purchasing Requirements Exhibit A

Purchase Contracts

• Under $1,000: No Quotes Required But Strongly Encouraged
• $1,001 – $2,500: 1 Verbal Quote Documented by Staff Attached to PO
• $2,501 – $19,999: 3 Written Quotes Documented by Staff Attached to PO
• $20,000 & Up: Competitive Bid (Coordinated by Purchasing Agent)

Public Works Contracts

• Under $5,000: No Quotes Required But Strongly Encouraged
• $5,000–$10,000: 1 Verbal Quote Documented by Staff Attached to PO
• $10,001 – $34,999: 3 Written Quotes Documented by Staff Attached to PO
• $35,000 & Up: Competitive Bid (Coordinated by Purchasing Agent)

Other Categories

Professional Services (In excess of $25,000): RFP (Coordinated by Purchasing Agent)

BOCES & State Contract and Approved County, State, Federal & Cooperative Contracts: Other Documentation

Emergencies: Other Documentation